Programme Support Officer
Trócaire, Sierra Leone
Job Description
Trócaire is a social justice organisation working in partnership with local organisations and communities to tackle the root causes of poverty, injustice, and violence. We support people to use their own power to create positive and lasting change. Trócaire works in up to 20 countries across Africa, Asia, Latin America, and the Middle East. We work towards five goals:
Defend Human Rights and Promote Access to Justice
Achieve Climate and Environmental Justice
Ensure Women and Girls Protection, Voice and Influence
Save Lives and Protect Human Dignity
Mobilise the Public on the island of Ireland to achieve Global Justice.
In Sierra Leone, Trócaire works through partners to bring about positive and lasting changes around women’s socio-economic and political empowerment. Currently integrated programmes that promote women’s economic, social and political empowerment, climate change, agroecology are being implemented by 16 local civil society partner organisations, funded by a variety of donors including Irish Aid, European Union, USAID, UNDP, and different trusts and foundations. Core to Trócaire’s partnership approach in Sierra Leone is civil society strengthening and organisational development.
The Programme Support Officer will play a vital role in supporting the effective delivery and administration of Trócaire’s programmes on a day-to-day basis. Based in Freetown, the nationally-contracted PSO will engage in regular travel to the districts. For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.
1. Programme and MEAL Support (50%)
· Ensure timely and accurate execution of the day-to-day administrative and programme support requirements of the Programme Manager and Team, as well as the Country Management Team.
·Support Programme Officers in the administration of all project related documentation.
·Support with the review of and follow-up on partner proposals and reports (narrative and budget).
·Support setting up projects on Salesforce and preparation of grant agreements and grant transfer documentation.
·Support the development of Service Level Agreement annexes for each project.
·Support the Programme and Business Development Teams on funding applications, including beneficiary and stakeholder consultations.
· Compile internal reports for specific projects, in collaboration with programmes staff.
·Support research and review processes, as well as documentation and incorporation of lessons learned.
·Assist and accompany Programme Officers, MEAL Manager and others (as required) on monitoring visits and lead such visits when necessary.
·Support MEAL Manager in data collection processes and analysis for baselines, monitoring, and evaluation of projects
·Support the Learning and Partnership Manager to roll out capacity assessments for each partner.
2. Programme Administration (30%)
·Support the Programme Team in coordinating administrative tasks, such as organising conferences, trainings, meetings, field visits, logistical support, and internally and externally organised workshops.
·Collaborate with Programme Officers and Programme Accountants on grant transfers, ensuring the efficient and effective transfer of funds to partners.
·Support programme staff with workshop budget development and collating receipts, vouchers, and other supporting documentation following field visits and workshops.
·Update programme/project cycle and financial tracking documents in conjunction with the Programme Accountants.
·Support procurement procedures, ensuring compliance with Trócaire policy.
·Maintain appropriate hard copy and electronic files in adherence with Trócaire procedures, keeping all the records and supporting documents concerning partners’ project proposals and contracts and ensuring final versions of all documents are saved to the office network and Salesforce/Box.
3. Communications and Coordination (15%)
·Contribute to the collection and collation of case studies of Trócaire’s programmatic work. Ensure compliance with GDPR and consent with regards to obtaining personal data.
·Support partners to develop case studies and human interested stories.
·Support partners to enhance their presence on social media, particularly Facebook and Twitter.
·Ensure that information is gathered from partners and programmes for organisational communication purposes.
·Produce (in collaboration with the Country Director and other Programme staff) leaflets, briefings, and brochures for existing and potential donors, setting out the nature and impact of our work.
·Under the PM’s guidance, participate in relevant thematic working groups, networks