Time and Admin Officer
Dangote Group, Sierra Leone

Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
No
Career Level
Telecommute
No
Qualification
Bachelor's Degree
Total Vacancies
1 Job
Posted on
Jul 25, 2022
Last Date
Oct 25, 2022
Location(s)

Job Description

  • Provide support in the recruitment of temporary amp; casual staff and plant administration and Provide support in managing employee matters and issues at the plant.
  • Prepare draft advertisement notices for vacant positions for relevant review and approval.
  • Liaise with relevant department (or third-party organisation) for publication of advertisements.
  • Maintain an accurate and up-to-date database of CVs submitted to DCSLL.
  • Perform preliminary categorisation of unsolicited CVs according to best fit and provide recommendations to Head HR.
  • Participate in the review and screening of candidates’ CVs according to job requirements.
  • Schedule assessment tests and/ or interviews and ensure timely communication to candidates and interviewers.
  • Liaise with other departments or external parties to organise resources for tests and interviews (e.g. venues, equipment stationery, etc.).
  • Participate in and document outcome of candidate interview sessions.
  • Conduct reference checks on candidates at the defined stage within the recruitment/ employment process.
  • Develop draft documentation of employer/ employee agreements, terms, and conditions of work in line with industrial requirements and DCP’s HR policy.
  • Ensure all recruitment documentations are up-to-date and accurate.
  • Manage (raise requisitions, provide justifications, obtain approval, track, and report) budgeted expenses for the department’s activities.
  • Obtain and collate lists and specific skill requirements for temporary staff vacancies from relevant departmental head.
  • Develop draft notices/ advertisements to publicise vacant positions (subject to approval by Head HR and Admin).
  • Provide support and participate in testing, interviewing or other screening activity for recruiting temporary staff.
  • Conduct orientation programs of new staff to communicate terms of work and other information.
  • Maintain up-to-date employee records with promotion, exit, etc.

Manage employee discipline, grievance amp; appeal processes as defined in the HR policies, processes and procedures manual.

Manage staff welfare amp; benefits including processing of staff loans in line with defined policies.

Assist the Head, HR to compute employees’ benefits across the plant, and provide information (payroll input item) for payment at scheduled periods.

  • Collate information on staff workhours and expenses (if any) for computation of monthly wages and other allowances.
  • Review time log entries and records of over-time work to ensure relevant approvals are documented.

Participate in disciplinary processes as defined in HR policy.

  • Process staff leave requests including annual leave, maternity leave, and medical leave etc. in lined defined HR policies.

Maintain up-to-date employee records with respect to leave, loans, medicals etc.

  • Respond to staff enquiries/ complaints and ensure any issues are resolved promptly or escalated to the Head, Plant HR if necessary.
  • Perform other duties as assigned by the Head HAM amp; Admin.

Requirements

Academic/Professional Qualifications

  • Bachelor’s degree or its equivalent in HR or a Social Sciences related discipline.
  • Professional qualification in HR Management e.g., Chartered Institute of Personnel Management (CIPM) will be an added advantage.
  • At least 2 years’ experience in administration.

Work Experience

Minimum of 2-years relevant work experience Cement industry knowledge may be an added advantage.

  • Basic understanding of trends, challenges, opportunities, regulations, and legislations relating to the cement manufacturing industry.
  • Good knowledge and understanding of remuneration methodologies, tax policies.
  • Good knowledge and understanding of employee reward and incentive schemes, packages etc.
  • Good data/numerical and analytical skills.
  • Attention to detail.
  • Good communication and interpersonal skills.
  • Good problem-solving skills.
  • Working knowledge of Microsoft Office applications especially MS Excel

Benefits

  • Private Health Insurance
  • Paid Time Off
  • Training amp; Development

Job Specification

Dangote Group

Information Technology and Services - Abuja, Nigeria